Benefits Administrator [Poland]

 

Company Description

Starcom Sp. z o.o. / Publicis Re:Sources is the backbone of Publicis Groupe, the world’s most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ employees in over 66 countries. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at http://www.publicisgroupe.com/.

Job Description

• When a joiner form is received check employee’s contract to ensure the correct contribution %s are stated on the form. Add new starters to the AVIVA website.
• Action any changes to future contribution levels.
• Process leavers on to the website and add end date.
• Pass all new starter/leaver/changes to payroll with correct instructions, add to HR Admin log and scan on to electronic file.
• The submission file from payroll must be uploaded on to the AVIVA website each month. Any discrepancies must be resolved immediately.
• Manage and effectively investigate all queries (to resolution) from employees and AVIVA within the same pay period.

Auto enrolment

• Assist with any auto enrolment or pension queries related to the pension AE communications sent out.
• Manage the input of pension data for all agencies

Cycle to Work

• Responsibility for all administration
• Where invoices are raised for agencies ensure these are passed to the relevant Agency HR contact to arrange payment.
• For Resources employees, raise PO and ensure payment created for invoice.
• Handle all queries and ensure they are resolved promptly.
• Ensure all changes are passed to payroll, on HR Admin log, HR database and save to efile.

Childcare Vouchers (Edenred, ComputerShare)

• Manage all suppliers
• Responsibility for all administration and monthly payments of the schemes.
• Ensure all changes are passed to payroll, on HR Admin log, HR database and save to efile.
• Handle any future legislation changes, communicate with agencies, and amend policies, procedures, communications, etc.
• Edenred: collate all actions for the month in the carry forward file, prepare .csv payment file taking account of the monthly changes, submit the order through the website, and ensure payment of vouchers is delivered to the employee by the Agency’s pay date. Set reminders in diary for this activity.
• Create an annual PO for the Resources invoice. Pass invoices to Finance and manage queries. Conduct a basic earnings assessment file for each member that joins the scheme, and by April of every year, conduct assessments for all members that joined the scheme after April 2011 (diarise this action) to ensure they are on the correct claim level.
• ComputerShare (BBH): log onto website, ensure any BBH instructions are reflected on the order on the website, confirm the order, pass invoice to Finance and ensure all monthly changes are passed to payroll, on HR Admin log, HR database and saved to efile. Pass other agencies computershare reports to the various payroll and highlight any changes.

Private Medical Plans

• Handle Member queries, and ensure ‘AVIVA Rules’ are being followed by the agencies and ensure payroll
• Assist during the annual renewal of the private medical.
• Update AVIVA – healthpoint membership
• Ensure payroll are updated accordingly

Annual Medical Assessments

• Arrange payment for any Annual Medical assessments for senior hires.
• Make sure a PO is created and the invoices copies are sent over to the accounts payable team.
• Ensure that the Annual Medical Assessment for heads of department.
• Send an email to the employee explaining that this benefit is available to them and how they can apply.

Denplan Insurance plan

• Arrange payment on a monthly basis for the Resources Dental plan invoices.
• Make sure a PO is created and the invoices copies are sent over to the accounts payable team.
• Create a monthly schedule of the costs and send this to the accounts payable team alongside the invoices to ensure recharging takes place.
• Ensure membership information is logged on P11d spreadsheet.

Season Ticket Loans

• Approve and process through payroll any season ticket loan requests for Resources employees.
• Answer any queries from the agencies/employees regarding processing refunds or change of tickets.
• Manage the payment of all invoices for Resources only
• Responsible for renewing the annual open PO for the account.
• Approve and process through payroll any season ticket loan requests for Resources employees.

Benefits Team Inbox

• Manage Replies in a timely manner
• Raise issues with the Benefits Manager
• Saved queries in the appropriate files for future reference

Miscellaneous

• Undertake additional project work as and when required.

Qualifications

• Strong language skills, English level B2/C1
• Intermediate / advanced excel skills
• Analytical thinking and orientation to details
• Excellent communication and problem solving skills
• Very good time management and multi-tasking
• Ability to work independently as well as in a team setting
• Motivation to learn and grow within the field
• Good to have 1-2 years experience in SSC analytical position, but this is not a must

Additional Information

What we offer

• Full-time job with contract of employment
• Possibility of hybrid work
• Office in Lublin or Warsaw (Poland)

Benefits

• Private medical care
• Sharing the costs of sports activities
• Integration events
• Fruits
• No dress code
• Sharing the costs of tickets to the movies, theater
• Holiday funds

 

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